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Free dog grooming templates

Ready-to-use forms and message scripts for your grooming business — free to print or copy. Add your own business name and tweak them to suit how you work.

New client intake form

New Client & Pet Details

Business name: ______________________________

About you

Full name
Phone
Email
Emergency contact

About your dog

Name
Breed
Date of birth
Neutered?
Microchip no.
Vet & practice

Health & behaviour

Allergies / health conditions / medication
How is your dog with grooming, drying & nails?
Any of the following?   Nervous   Has bitten / may bite   Needs a muzzle   Not good with other dogs

Grooming preferences

Previous groomer & how often groomed
Preferred style / length
Anything to avoid
How did you hear about us?

Cancellation & no-show policy

Swap the [bracketed] parts for your own notice periods and fees before you use it.

[Business name] — Cancellation & No-Show Policy

We love seeing your dogs, and a little notice helps us offer cancelled slots to someone else.

  • Please give us at least [48 hours'] notice if you need to cancel or rearrange an appointment.
  • Cancellations with less than [24 hours'] notice may be charged [50%] of the groom price.
  • Missed appointments (no-shows) may be charged [the full] groom price.
  • After a missed appointment or repeated late cancellations, we may ask for a [deposit] to secure future bookings.
  • We'll always send you a reminder before your appointment so nothing sneaks up on you.

To cancel or rearrange, contact us on [phone] or [email]. Thank you for understanding — it keeps our diary fair for everyone.

Reminder & message scripts

Copy, paste and personalise. Replace [name], [dog], [time] and [Business] with the real details.

Appointment reminder (day before)

Hi [name], just a reminder that [dog]'s grooming appointment with [Business] is tomorrow at [time]. Reply to confirm, or let us know if you need to rearrange. See you then! 🐾

Booking confirmation

Hi [name], your appointment for [dog] is booked in for [date] at [time] with [Business]. If anything changes, just give us a shout. Thanks!

Rebooking nudge (dog overdue)

Hi [name], it's been about [6 weeks] since [dog]'s last groom — shall we get the next one in the diary? We've got space on [days] this week and next.

Missed appointment follow-up

Hi [name], we missed you and [dog] today — no worries at all. Just reply whenever you'd like to rebook and we'll find a slot that works.

Cancellation confirmation

Hi [name], that's all cancelled for you — [dog]'s appointment on [date] is now free. Message us any time to rebook. 🐾

Save yourself the copy-paste: Furbase sends booking confirmations and day-before email & SMS reminders automatically, and flags dogs due for a rebook. Try it free for 14 days.

Let Furbase send these for you

Automatic confirmations, reminders and rebooking nudges — so you can put the clippers down and focus on the dogs.

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